When purchasing copiers, printers, and MFPs, it helps to:
Ability to upgrade models during the term
If applicable, buyout options are available at the end of the lease term.
If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.
Ongoing maintenance and supply expenses
Upfront purchase costs - From $200 to $20,000+
Printing needs for the future and current business
The following are some of the benefits that you can get from buying a copier or printer:
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Lower upfront costs compared to purchasing
Key Differences Between Leasing and Buying
Important Factors When Buying Copiers
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Important Lease Considerations
Contact lessor for maintenance, services, upgrades as needed
Minimize costs when needs are only short-term
SLA uptime guarantees - Ensure adequate response time and uptime
Ask about promotional pricing and financing options
Options for lease termination
Owning equipment can help you build equity in your business.
Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years. You can either return the equipment at the end of your lease or buy it.
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Purchases or Down Payments - Costs upfront
With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.
Receive training on operating the new equipment
Typical steps to lease a new copier or multifunction printer include:
Reduce costs for short-term needs
SLA uptime guarantee - Ensure an adequate response time
Steps to Lease a Copier or Printer
It is important to consider the following when purchasing copiers, MFPs and printers:
Research leasing companies and vendors
Select provider and negotiate final agreement
Costs to upgrade or replace a system in the future
Short-Term Copier and MFP Rentals
Service and supplies bundled into rental fees
No long term commitment required
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Handle a special project or overflow workload
Important Lease Considerations
Follow recommended duty cycles and maintenance schedules
Clean scanning glass and rollers periodically
Request quotes from multiple providers
Provide supplemental capacity during a peak period
The shortest time between 1-3 months
Replace consumables such as toner and drums on a regular basis
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.