Sign lease contract and make any initial payments
Additional discounts are available on accessories and supplies
Factors to look at when buying copiers and MFPs:
Rent a Copier or MFP for a Short Term
Included in the price is delivery, installation and training of equipment
Length of lease term - Typically 3-5 years; can be shorter or longer
The following are some of the benefits that you can get from leasing a copier/MFP:
Considerations when evaluating a copier/MFP lease:
Maintenance and supply costs
Take on a special project, or handle an overflow of work
Compare models before making a long-term purchase
Call for service promptly when problems arise
Purchases with lower upfront costs
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
Maintenance/service costs over the term
Buy Copiers and Printers Directly
Security features: Authentication, encryption of data, and hard drive overwrite
Greater long-term ROI in high usage environments
Monthly Duty Cycle - Total recommended monthly print volume
Pages per Minute (PPM) is the measurement of print and copy speed.
Free delivery, installation and training can be negotiated
Supplies included or add-on costs
Get quotes from several providers
Lease structure can have tax benefits
Find the best models and sellers in your price range
Maintaining your leased/purchased copiers
Following a leasing process ensures you get the right equipment with the most favorable terms and pricing.
When problems occur, call for service immediately
Considerations to consider when buying a copier
Volume and capacity requirements for usage
Compare lease terms and SLAs, as well as costs
Taxes, insurance, and other costs
Supply/consumables costs
Included or additional costs for supplies
Delivery and installation schedule
Negotiate free delivery, installation, and training
Coverage for service and maintenance
Fill in a temporary equipment gap or a need for coverage
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
Select a model that meets your current and future printing and copying requirements.
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
Replace consumables like toner and drums regularly
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.