Important Lease Considerations
Follow recommended duty cycles and maintenance schedules
Clean scanning glass and rollers periodically
Request quotes from multiple providers
Provide supplemental capacity during a peak period
The shortest time between 1-3 months
Replace consumables such as toner and drums on a regular basis
Costs to upgrade or replace a system in the future
Short-Term Copier and MFP Rentals
Service and supplies bundled into rental fees
No long term commitment required
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Handle a special project or overflow workload
Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years. You can either return the equipment at the end of your lease or buy it.
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Purchases or Down Payments - Costs upfront
With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.
Receive training on operating the new equipment
Typical steps to lease a new copier or multifunction printer include:
Reduce costs for short-term needs
SLA uptime guarantee - Ensure an adequate response time
Steps to Lease a Copier or Printer
It is important to consider the following when purchasing copiers, MFPs and printers:
Research leasing companies and vendors
Select provider and negotiate final agreement
The following are some of the benefits that you can get from buying a copier or printer:
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Lower upfront costs compared to purchasing
Key Differences Between Leasing and Buying
Important Factors When Buying Copiers
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Depreciation of purchases can provide tax benefits
For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying. Each approach has pros and cons to consider based on factors like costs, equipment needs, usage levels, and long-term goals.
Choose the Right Business for Your Business
Higher ROI over the long term in high-usage environments
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.
Reasons companies rent copiers or MFPs short-term:
Important Lease Considerations
Contact lessor for maintenance, services, upgrades as needed
Minimize costs when needs are only short-term
SLA uptime guarantees - Ensure adequate response time and uptime
Ask about promotional pricing and financing options
Options for lease termination
Owning equipment can help you build equity in your business.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.