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Maintaining your leased/purchased copiers
Following a leasing process ensures you get the right equipment with the most favorable terms and pricing.
When problems occur, call for service immediately
Considerations to consider when buying a copier
Service guarantees for response time and uptime
Maintenance Tips for Leased/Purchased Copiers
Supply/consumables costs
Lease fees often include maintenance and supplies
Print and copy speed - Measured in pages per minute (PPM)
The following are typical steps for leasing a copier or multifunction device:
Evaluate printing/copying needs and requirements
Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.
Update firmware and drivers
Lease terms are typically 36-60 months
Read customer reviews and ratings online
Upgrade or extend rental period as needed
With a copier or MFP lease, it's important to examine:
Tax Treatment: Lease payments can be claimed as an operating expense. Purchased assets may also be depreciated.
Get training on the new equipment
1-3 months
When buying copiers or MFPs, consider the following factors:
Rental fees include service and supplies
Benefits of copier/MFP leasing include:
Inspect equipment and test features firsthand before buying
Some of the key differences between copier/printer leasing versus buying include:
Page volume allowances and overage fees
Upgrade or extend the rental period if needed
Lease payments may include service and supplies. Confirm the coverage.
Compare warranty details between makes and models
Renting a MFP or a copier for ten months is a good idea because:
Request quotes from at least two authorized dealers
Equipment delivery, installation, and training included
Upgrade options available during the term? What conditions apply?
Typical copier/MFP rental terms:
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.
Coverage for service and maintenance
Fill in a temporary equipment gap or a need for coverage
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
Select a model that meets your current and future printing and copying requirements.
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership.
Replace consumables like toner and drums regularly
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.