Compare warranties between models and makes
The ideal lease fits your current and projected usage levels while providing the services and capabilities needed by your business. Work with a knowledgeable authorized dealer to structure the right lease agreement for your environment.
Schedule delivery and installation
Current and future business printing needs
Keep firmware and drivers updated
For businesses with established ongoing printing demands, buying equipment may offer advantages in terms of long-term costs and control. However, it requires having the capital available upfront.
Assess your printing and copying requirements
Remember to recycle and dispose of end-of life products
Security features - Authentication, data encryption, hard drive overwrite
Potential tax advantages depending on lease structure
Maximize the performance and lifespan of your leased or bought copiers and MFPs.
Purchasing equipment can be advantageous for businesses that have a steady demand for printing.
Monthly lease payments
Leasing, renting and purchasing are all viable options when it comes to acquiring new multifunction printers or photocopiers. The best decision is based on factors such as costs, equipment requirements, usage levels and ownership goals. Asking the right questions and conducting thorough research will help you choose the best route to acquire the technology that you need.
Buy a MFP or a Copier: Tips and Tricks
By defining clearly the terms, costs and conditions of the lease, a tight contract protects both parties. Negotiate as much as possible to get the best price.
Add up all the costs for buying and leasing over a period of 3-5 years to determine total ownership cost. This allows you to compare the two options over a similar term.
Evaluate different models prior to longer term acquisition
Upfront purchase or down payment costs
Compare lease terms, SLA, and costs
Customization and maintenance are fully controlled
Lease term length - usually 3-5 years, but can be shorter.
Acquiring Copiers & Multifunction Printers: Leasing, Rentals, or Buying
Tax Treatment - Lease payments are a deductible operating expense; purchased assets can be depreciated
Service and maintenance coverage
Upfront Costs - Leasing has lower upfront costs; buying requires entire purchase price paid upfront
Leases are not recurring.
Taxes, insurance and other costs
Rental terms for copier/MFPs:
Benefits of buying copiers and printers include:
Use recommended maintenance and duty cycle schedules
Maintenance/service charges over the term
Lease vs. Buy Copier Cost Analysis
Compare the cost of leasing vs.
Response time and uptime service guarantees
Search for leasing companies and vendors
For sporadic needs, short-term rentals provide access to equipment without a major investment.
Get quotes from 2-3 authorized dealers at minimum
The Differences between Leasing and Buying
ENERGY STAR ratings can help you reduce your costs.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.