To maximize performance and life of leased or purchased copiers and MFPs:
The Right Choice for Your Business
Contact your lessor if you need maintenance, upgrades, or services.
What are the terms of end-of-lease? What are the costs involved?
Full control over customization and maintenance
Depreciation of purchases can provide tax benefits
For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying. Each approach has pros and cons to consider based on factors like costs, equipment needs, usage levels, and long-term goals.
Choose the Right Business for Your Business
Higher ROI over the long term in high-usage environments
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.
Reasons companies rent copiers or MFPs short-term:
Capital is not required to be invested in large amounts
There are three options for businesses and organizations that need new document imaging equipment, such as photocopiers or multifunction printers, to consider: leasing, buying, and renting. There are pros and cons for each approach, depending on factors such as costs, equipment requirements, usage levels and long-term objectives.
The following are some of the main differences between leasing and buying a copier/printer:
Tax advantages from depreciating purchases
Customer reviews and ratings are available online.
Lease Copiers and MFPs
Tips for Buying Copiers and MFPs
When leasing a MFP or copier, you should consider:
No need to tie up large amounts of capital
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Test equipment before purchasing.
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Purchase costs upfront - $200 to $20,000.
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly.
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Cost to upgrade or replace the system in the future
Avoid overfilling paper trays and keep them stocked.
Research top models and vendors in your price range
Considerations to make when purchasing a new multifunction printer or copier:
Predictable monthly expenses that can be budgeted for
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Clean spills immediately and use dust covers
End-of-lease terms - Buy, trade-in, return?
Buyout options at end of lease term, if applicable
Renting, Buying, or leasing a multifunction printer?
Leasing has become a popular acquisition option for many companies. With leasing, you pay a monthly fee which covers use of the equipment over a set contract term such as 3-5 years. At the end of the lease, you can return the equipment, buy it, or trade it in towards a new lease.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.