Lease Copiers and MFPs
Tips for Buying Copiers and MFPs
When leasing a MFP or copier, you should consider:
No need to tie up large amounts of capital
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Test equipment before purchasing.
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Purchase costs upfront - $200 to $20,000.
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
The following are some of the benefits that you can get from buying a copier or printer:
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Lower upfront costs compared to purchasing
Key Differences Between Leasing and Buying
Important Factors When Buying Copiers
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Predictable monthly expenses that can be budgeted for
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Clean spills immediately and use dust covers
End-of-lease terms - Buy, trade-in, return? What are the costs?
Buyout options at end of lease term, if applicable
Renting, Buying, or leasing a multifunction printer?
Leasing has become a popular acquisition option for many companies. With leasing, you pay a monthly fee which covers use of the equipment over a set contract term such as 3-5 years. At the end of the lease, you can return the equipment, buy it, or trade it in towards a new lease.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly.
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Cost to upgrade or replace the system in the future
Avoid overfilling paper trays and keep them stocked.
Research top models and vendors in your price range
Considerations to make when purchasing a new multifunction printer or copier:
Depreciation of purchases can provide tax benefits
For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying. Each approach has pros and cons to consider based on factors like costs, equipment needs, usage levels, and long-term goals.
Choose the Right Business for Your Business
Higher ROI over the long term in high-usage environments
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.
Reasons companies rent copiers or MFPs short-term:
To maximize performance and life of leased or purchased copiers and MFPs:
The Right Choice for Your Business
Contact your lessor if you need maintenance, upgrades, or services.
What are the terms of end-of-lease? What are the costs involved?
Full control over customization and maintenance
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.