How to lease a copier or printer
Usage volume requirements and capacity
Renting is a good option if you need the equipment for only a short time period, like a few months or weeks. Monthly copier rentals with flexible terms are available.
Keep paper trays stocked and avoid overfilling
No commitment needed
Add capacity to a peak period
Upgrade your model during the term
Volume and capacity requirements for usage
Compare lease terms and SLAs, as well as costs
Taxes, insurance, and other costs
Supply/consumables costs
Included or additional costs for supplies
Delivery and installation schedule
Negotiate free delivery, installation, and training
Predictable monthly expenses that can be budgeted for
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Clean spills immediately and use dust covers
End-of-lease terms - Buy, trade-in, return? What are the costs?
Buyout options at end of lease term, if applicable
Renting, Buying, or leasing a multifunction printer?
Leasing has become a popular acquisition option for many companies. With leasing, you pay a monthly fee which covers use of the equipment over a set contract term such as 3-5 years.
Capital is not required to be invested in large amounts
There are three options for businesses and organizations that need new document imaging equipment, such as photocopiers or multifunction printers, to consider: leasing, buying, and renting. There are pros and cons for each approach, depending on factors such as costs, equipment requirements, usage levels and long-term objectives.
The following are some of the main differences between leasing and buying a copier/printer:
Tax advantages from depreciating purchases
Customer reviews and ratings are available online.
Length of lease term - Typically 3-5 years; can be shorter or longer
The following are some of the benefits that you can get from leasing a copier/MFP:
Considerations when evaluating a copier/MFP lease:
Maintenance and supply costs
Take on a special project, or handle an overflow of work
Compare models before making a long-term purchase
Call for service promptly when problems arise
Purchases with lower upfront costs
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
Maintenance/service costs over the term
Buy Copiers and Printers Directly
Security features: Authentication, encryption of data, and hard drive overwrite
Greater long-term ROI in high usage environments
Monthly Duty Cycle - Total recommended monthly print volume
Pages per Minute (PPM) is the measurement of print and copy speed.
Free delivery, installation and training can be negotiated
Supplies included or add-on costs
Get quotes from several providers
Lease structure can have tax benefits
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.