Tax Treatment: Lease payments can be claimed as an operating expense.
Get training on the new equipment
1-3 months
When buying copiers or MFPs, consider the following factors:
Rental fees include service and supplies
Choose a provider and negotiate the final agreement
Maintenance and supplies often included in lease fee
Fill a temporary equipment need or gap in coverage
Purchasing Copiers and Printers Outright
Use dust covers and clean spills immediately
Benefits of copier/MFP leasing include:
Inspect equipment and test features firsthand before buying
Some of the key differences between copier/printer leasing versus buying include:
Page volume allowances and overage fees
Upgrade or extend the rental period if needed
Lease payments may include service and supplies. Confirm the coverage.
The maximum monthly print/copy volume is allowed; any overages will cost you more.
Upgrade options - Available during term? Under what conditions?
Lease payments are made monthly
Service and supplies included - Confirm what is covered under lease payments
Power consumption - ENERGY STAR ratings to help reduce costs
Analyzing differences like these in relation to your specific situation will help determine if leasing or buying makes more financial and operational sense.
End-of-lease options
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing.
Mobile printing capabilities, Ethernet, WiFi and network connectivity
Upgrade your technology more often
Check for additional discounts on supplies and accessories
When acquiring new photocopiers or multifunction printers, leasing, renting, and buying are all viable options depending on your specific situation. Factors like costs, equipment needs, usage levels, and ownership goals help determine the best choice. Doing thorough research and asking the right questions ensures you select the optimal route to obtain the technology you require.
Network connectivity - Ethernet, WiFi, mobile printing abilities
Technology can be upgraded more frequently
Keep end-of-life disposal/recycling programs in mind
Make initial payments and sign the lease contract
Service guarantees for response time and uptime
Maintenance Tips for Leased/Purchased Copiers
Supply/consumables costs
Lease fees often include maintenance and supplies
Print and copy speed - Measured in pages per minute (PPM)
The following are typical steps for leasing a copier or multifunction device:
Evaluate printing/copying needs and requirements
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.