Key considerations when buying a new copier or multifunction printer:
No recurring lease costs to contend with
When evaluating a lease for a MFP/copier, there are several factors to consider:
Cleaning the scanning glass and rollers is recommended on a regular basis.
Choose a model aligned with your current and future business printing and copying needs.
Monthly duty cycle - Total monthly recommended print volume
Budgeting for predictable monthly expenses
Service and maintenance coverage
Upfront Costs - Leasing has lower upfront costs; buying requires entire purchase price paid upfront
Leases are not recurring.
Taxes, insurance and other costs
Rental terms for copier/MFPs:
Leasing Copiers and MFPs
Page Volume Allowances and Overage Fees
Get a discount on your purchase or ask about financing options
Build business equity through owned equipment
Allowed print/copy volume - Per month and over term; overages usually cost more
Lease term length - Typically 36-60 months
Remember to recycle and dispose of end-of life products
Security features - Authentication, data encryption, hard drive overwrite
Potential tax advantages depending on lease structure
Maximize the performance and lifespan of your leased or bought copiers and MFPs.
Purchasing equipment can be advantageous for businesses that have a steady demand for printing.
Monthly lease payments
When acquiring new photocopiers or multifunction printers, leasing, renting, and buying are all viable options depending on your specific situation. Factors like costs, equipment needs, usage levels, and ownership goals help determine the best choice. Doing thorough research and asking the right questions ensures you select the optimal route to obtain the technology you require.
Network connectivity - Ethernet, WiFi, mobile printing abilities
Technology can be upgraded more frequently
Keep end-of-life disposal/recycling programs in mind
Make initial payments and sign the lease contract
Analyzing differences like these in relation to your specific situation will help determine if leasing or buying makes more financial and operational sense.
End-of-lease options
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing.
Mobile printing capabilities, Ethernet, WiFi and network connectivity
Upgrade your technology more often
Check for additional discounts on supplies and accessories
Leasing, renting and purchasing are all viable options when it comes to acquiring new multifunction printers or photocopiers. The best decision is based on factors such as costs, equipment requirements, usage levels and ownership goals. Asking the right questions and conducting thorough research will help you choose the best route to acquire the technology that you need.
Buy a MFP or a Copier: Tips and Tricks
By defining clearly the terms, costs and conditions of the lease, a tight contract protects both parties. Negotiate as much as possible to get the best price.
Add up all the costs for buying and leasing over a period of 3-5 years to determine total ownership cost. This allows you to compare the two options over a similar term.
Evaluate different models prior to longer term acquisition
Upfront purchase or down payment costs
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.