Search for leasing companies and vendors
For sporadic needs, short-term rentals provide access to equipment without a major investment. Rental costs are generally deductible as a business operating expense as well.
Get quotes from 2-3 authorized dealers at minimum
The Differences between Leasing and Buying
ENERGY STAR ratings can help you reduce your costs.
When purchasing copiers, printers, and MFPs, it helps to:
Ability to upgrade models during the term
If applicable, buyout options are available at the end of the lease term.
If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.
Ongoing maintenance and supply expenses
Upfront purchase costs - From $200 to $20,000+
Printing needs for the future and current business
Upgrading to new, high-performance copiers can be a wise investment for businesses. The latest commercial copiers enable faster copying and scanning, sharper image quality, and more uptime. While leasing is an option, purchasing commercial copiers outright allows you to fully control costs long-term. What factors should businesses consider when buying new commercial copy machines?
Before purchasing:
This helps identify the right copier capabilities and capacity to optimize productivity.
When buying, look for:
Choose reputable brands like Xerox, Ricoh, Canon for quality and reliability.
To maximize the value from new copiers:
Purchasing provides control to manage copier costs over the long run.
For high-use office environments, purchasing reliable commercial copiers outright aligns with business goals. Take time to assess your needs and choose wisely. The increased productivity and reduced operating costs will quickly justify the capital investment in new copying equipment.
Upgrading your business to the latest high-volume copiers delivers faster copying, scanning, and printing to boost productivity. While buying is an option, many companies opt to lease commercial copiers for maximum flexibility. What are the potential benefits of leasing versus purchasing office copiers?
Leasing provides access to advanced copiers without large capital expenditures. With little or no money down, you can acquire the productive copier capabilities needed for growth.
Copier leases offer fixed, predictable monthly payments over a set term such as 3-5 years. This allows better cost planning compared to outright purchases.
At lease end, you can upgrade to newer, faster models to stay current with technology. Purchasing locks you into equipment that can quickly become outdated.
Lease payments may qualify as tax deductible operating expenses. Check with your accountant on deductibility.
Many leases include toner, parts, service etc. so no surprise copier costs. Purchases often require separate supply and maintenance contracts.
Your monthly lease cost aligns with the period you are using the copier. You are not paying for unused equipment capacity.
Leasing preserves capital for other business investments versus using cash/loans to buy equipment.
For many growing companies, leasing provides an optimal way to acquire the latest productivity-enhancing commercial copiers. Just be sure to negotiate favorable lease terms and account for end-of-lease costs like buyouts or returns.
From the towering skyscrapers of New York City to the gushing falls at Niagara, New York State offers immense diversity. Let's explore the 20 largest cities to discover the wealth of attractions, cuisine, arts and culture spread across the Empire State.
The bustling metropolis of New York City needs no introduction. Iconic sites include:
The endless museums, attractions, shows, dining, and nightlife make the Big Apple a world-class destination.
As New York's second largest city, Buffalo offers:
Buffalo impresses visitors with its vibrant arts, trendy eateries, and revitalized waterfront.
Notable attractions in Rochester include:
Rochester impresses with its museums, lively festival calendar, and scenic Genesee River gorge area.
Highlights of Yonkers include:
Yonkers offers rich history, a scenic riverfront, and easy rail access to Manhattan.
Notable places in Syracuse are:
Syracuse provides great outdoor recreation plus historic sites celebrating its canal legacy.
Top attractions in the capital Albany are:
Albany provides great museums, historic architecture, and access to the beautiful Catskill mountains.
Highlights of Schenectady include:
Schenectady provides entertainment, historic charm, and scenic waterfront along the Mohawk River.
Top picks in New Rochelle include:
New Rochelle offers lovely parks for recreation plus museums highlighting transportation history.
Attractions in Mount Vernon include:
Mount Vernon has beautiful parks and recreation, historic homes, and easy transit access to NYC.
Top attractions in Utica are:
Utica provides a lively sports and arts scene plus access to stunning natural scenery nearby.
In Ithaca, top things to do are:
Ithaca provides gorges, waterfalls, and Cornell University's beautiful campus to explore.
Visitor favorites in Long Beach include:
Long Beach provides scenic shoreline, beach activities, and seaside amusement.
Top Binghamton attractions include:
Binghamton provides cultural attractions and entertainment in New York's Southern Tier region.
Things to do in Elmira include:
Elmira is known for its historic and literary significance along with scenic parks.
Attractions in Jamestown include:
Jamestown provides museums, beautiful lake recreation, and nature preserves to enjoy.
Top Uniondale sights include:
Uniondale offers sporting venues, recreation, and easy access to New York City attractions.
From the sweeping Niagara Falls to the remote Adirondacks to the bright lights of NYC, New York State offers immense variety. Each distinctive city provides its own blend of historic, cultural, and natural attractions.
Important Lease Considerations
Contact lessor for maintenance, services, upgrades as needed
Minimize costs when needs are only short-term
SLA uptime guarantees - Ensure adequate response time and uptime
Ask about promotional pricing and financing options
Options for lease termination
Owning equipment can help you build equity in your business.
SLA uptime guarantee - Ensure an adequate response time
Steps to Lease a Copier or Printer
It is important to consider the following when purchasing copiers, MFPs and printers:
Research leasing companies and vendors
Select provider and negotiate final agreement
Important Lease Considerations
Follow recommended duty cycles and maintenance schedules
Clean scanning glass and rollers periodically
Request quotes from multiple providers
Provide supplemental capacity during a peak period
The shortest time between 1-3 months
Replace consumables such as toner and drums on a regular basis
Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years. You can either return the equipment at the end of your lease or buy it.
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Purchases or Down Payments - Costs upfront
With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.
Receive training on operating the new equipment
Typical steps to lease a new copier or multifunction printer include:
Reduce costs for short-term needs
Costs to upgrade or replace a system in the future
Short-Term Copier and MFP Rentals
Service and supplies bundled into rental fees
No long term commitment required
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Handle a special project or overflow workload
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.