Analyzing differences like these in relation to your specific situation will help determine if leasing or buying makes more financial and operational sense.
End-of-lease options
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing.
Mobile printing capabilities, Ethernet, WiFi and network connectivity
Upgrade your technology more often
Check for additional discounts on supplies and accessories
Leasing Copiers and MFPs
Page Volume Allowances and Overage Fees
Get a discount on your purchase or ask about financing options
Build business equity through owned equipment
Allowed print/copy volume - Per month and over term; overages usually cost more
Lease term length - Typically 36-60 months
When acquiring new photocopiers or multifunction printers, leasing, renting, and buying are all viable options depending on your specific situation. Factors like costs, equipment needs, usage levels, and ownership goals help determine the best choice. Doing thorough research and asking the right questions ensures you select the optimal route to obtain the technology you require.
Network connectivity - Ethernet, WiFi, mobile printing abilities
Technology can be upgraded more frequently
Keep end-of-life disposal/recycling programs in mind
Make initial payments and sign the lease contract
Key considerations when buying a new copier or multifunction printer:
No recurring lease costs to contend with
When evaluating a lease for a MFP/copier, there are several factors to consider:
Cleaning the scanning glass and rollers is recommended on a regular basis.
Choose a model aligned with your current and future business printing and copying needs.
Monthly duty cycle - Total monthly recommended print volume
Budgeting for predictable monthly expenses
Service and maintenance coverage
Upfront Costs - Leasing has lower upfront costs; buying requires entire purchase price paid upfront
Leases are not recurring.
Taxes, insurance and other costs
Rental terms for copier/MFPs:
Remember to recycle and dispose of end-of life products
Security features - Authentication, data encryption, hard drive overwrite
Potential tax advantages depending on lease structure
Maximize the performance and lifespan of your leased or bought copiers and MFPs.
Purchasing equipment can be advantageous for businesses that have a steady demand for printing.
Monthly lease payments
Choose a provider and negotiate the final agreement
Maintenance and supplies often included in lease fee
Fill a temporary equipment need or gap in coverage
Purchasing Copiers and Printers Outright
Use dust covers and clean spills immediately
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.