Lease Copiers and MFPs
Tips for Buying Copiers and MFPs
When leasing a MFP or copier, you should consider:
No need to tie up large amounts of capital
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Predictable monthly expenses that can be budgeted for
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Clean spills immediately and use dust covers
End-of-lease terms - Buy, trade-in, return? What are the costs?
Buyout options at end of lease term, if applicable
Renting, Buying, or leasing a multifunction printer?
Leasing has become a popular acquisition option for many companies. With leasing, you pay a monthly fee which covers use of the equipment over a set contract term such as 3-5 years. At the end of the lease, you can return the equipment, buy it, or trade it in towards a new lease.
Capital is not required to be invested in large amounts
There are three options for businesses and organizations that need new document imaging equipment, such as photocopiers or multifunction printers, to consider: leasing, buying, and renting. There are pros and cons for each approach, depending on factors such as costs, equipment requirements, usage levels and long-term objectives.
The following are some of the main differences between leasing and buying a copier/printer:
Tax advantages from depreciating purchases
Customer reviews and ratings are available online.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment.
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Cost to upgrade or replace the system in the future
Avoid overfilling paper trays and keep them stocked.
Research top models and vendors in your price range
Considerations to make when purchasing a new multifunction printer or copier:
How to lease a copier or printer
Usage volume requirements and capacity
Renting is a good option if you need the equipment for only a short time period, like a few months or weeks. Monthly copier rentals with flexible terms are available.
Keep paper trays stocked and avoid overfilling
No commitment needed
Add capacity to a peak period
Upgrade your model during the term
To maximize performance and life of leased or purchased copiers and MFPs:
The Right Choice for Your Business
Contact your lessor if you need maintenance, upgrades, or services.
What are the terms of end-of-lease? What are the costs involved?
Full control over customization and maintenance
Volume and capacity requirements for usage
Compare lease terms and SLAs, as well as costs
Taxes, insurance, and other costs
Supply/consumables costs
Included or additional costs for supplies
Delivery and installation schedule
Negotiate free delivery, installation, and training
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.