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Maintaining your leased/purchased copiers
Following a leasing process ensures you get the right equipment with the most favorable terms and pricing.
When problems occur, call for service immediately
Considerations to consider when buying a copier
Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.
Update firmware and drivers
Lease terms are typically 36-60 months
Read customer reviews and ratings online
Upgrade or extend rental period as needed
With a copier or MFP lease, it's important to examine:
Coverage for service and maintenance
Fill in a temporary equipment gap or a need for coverage
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
Select a model that meets your current and future printing and copying requirements.
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
Replace consumables like toner and drums regularly
Benefits of copier/MFP leasing include:
Inspect equipment and test features firsthand before buying
Some of the key differences between copier/printer leasing versus buying include:
Page volume allowances and overage fees
Upgrade or extend the rental period if needed
Lease payments may include service and supplies. Confirm the coverage.
Service guarantees for response time and uptime
Maintenance Tips for Leased/Purchased Copiers
Supply/consumables costs
Lease fees often include maintenance and supplies
Print and copy speed - Measured in pages per minute (PPM)
The following are typical steps for leasing a copier or multifunction device:
Evaluate printing/copying needs and requirements
Sign lease contract and make any initial payments
Additional discounts are available on accessories and supplies
Factors to look at when buying copiers and MFPs:
Rent a Copier or MFP for a Short Term
Included in the price is delivery, installation and training of equipment
Compare warranty details between makes and models
Renting a MFP or a copier for ten months is a good idea because:
Request quotes from at least two authorized dealers
Equipment delivery, installation, and training included
Upgrade options available during the term? What conditions apply?
Typical copier/MFP rental terms:
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.