Test equipment before purchasing.
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Purchase costs upfront - $200 to $20,000.
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
Important Lease Considerations
Follow recommended duty cycles and maintenance schedules
Clean scanning glass and rollers periodically
Request quotes from multiple providers
Provide supplemental capacity during a peak period
The shortest time between 1-3 months
Replace consumables such as toner and drums on a regular basis
Costs to upgrade or replace a system in the future
Short-Term Copier and MFP Rentals
Service and supplies bundled into rental fees
No long term commitment required
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Handle a special project or overflow workload
Depreciation of purchases can provide tax benefits
For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying. Each approach has pros and cons to consider based on factors like costs, equipment needs, usage levels, and long-term goals.
Choose the Right Business for Your Business
Higher ROI over the long term in high-usage environments
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.
Reasons companies rent copiers or MFPs short-term:
Important Lease Considerations
Contact lessor for maintenance, services, upgrades as needed
Minimize costs when needs are only short-term
SLA uptime guarantees - Ensure adequate response time and uptime
Ask about promotional pricing and financing options
Options for lease termination
Owning equipment can help you build equity in your business.
SLA uptime guarantee - Ensure an adequate response time
Steps to Lease a Copier or Printer
It is important to consider the following when purchasing copiers, MFPs and printers:
Research leasing companies and vendors
Select provider and negotiate final agreement
The following are some of the benefits that you can get from buying a copier or printer:
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Lower upfront costs compared to purchasing
Key Differences Between Leasing and Buying
Important Factors When Buying Copiers
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.