Lease Copiers and MFPs
Tips for Buying Copiers and MFPs
When leasing a MFP or copier, you should consider:
No need to tie up large amounts of capital
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Predictable monthly expenses that can be budgeted for
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Clean spills immediately and use dust covers
End-of-lease terms - Buy, trade-in, return? What are the costs?
Buyout options at end of lease term, if applicable
Renting, Buying, or leasing a multifunction printer?
Leasing has become a popular acquisition option for many companies. With leasing, you pay a monthly fee which covers use of the equipment over a set contract term such as 3-5 years. At the end of the lease, you can return the equipment, buy it, or trade it in towards a new lease.
Capital is not required to be invested in large amounts
There are three options for businesses and organizations that need new document imaging equipment, such as photocopiers or multifunction printers, to consider: leasing, buying, and renting. There are pros and cons for each approach, depending on factors such as costs, equipment requirements, usage levels and long-term objectives.
The following are some of the main differences between leasing and buying a copier/printer:
Tax advantages from depreciating purchases
Customer reviews and ratings are available online.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Cost to upgrade or replace the system in the future
Avoid overfilling paper trays and keep them stocked.
Research top models and vendors in your price range
Considerations to make when purchasing a new multifunction printer or copier:
To maximize performance and life of leased or purchased copiers and MFPs:
The Right Choice for Your Business
Contact your lessor if you need maintenance, upgrades, or services.
What are the terms of end-of-lease?
Full control over customization and maintenance
Test equipment before purchasing.
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Purchase costs upfront - $200 to $20,000.
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
How to lease a copier or printer
Usage volume requirements and capacity
Renting is a good option if you need the equipment for only a short time period, like a few months or weeks. Monthly copier rentals with flexible terms are available.
Keep paper trays stocked and avoid overfilling
No commitment needed
Add capacity to a peak period
Upgrade your model during the term
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.