Coverage for service and maintenance
Fill in a temporary equipment gap or a need for coverage
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
Select a model that meets your current and future printing and copying requirements.
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
Replace consumables like toner and drums regularly
Monthly Duty Cycle - Total recommended monthly print volume
Pages per Minute (PPM) is the measurement of print and copy speed.
Free delivery, installation and training can be negotiated
Supplies included or add-on costs
Get quotes from several providers
Lease structure can have tax benefits
Purchases with lower upfront costs
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
Maintenance/service costs over the term
Buy Copiers and Printers Directly
Security features: Authentication, encryption of data, and hard drive overwrite
Greater long-term ROI in high usage environments
Length of lease term - Typically 3-5 years; can be shorter or longer
The following are some of the benefits that you can get from leasing a copier/MFP:
Considerations when evaluating a copier/MFP lease:
Maintenance and supply costs
Take on a special project, or handle an overflow of work
Compare models before making a long-term purchase
Call for service promptly when problems arise
Volume and capacity requirements for usage
Compare lease terms and SLAs, as well as costs
Taxes, insurance, and other costs
Supply/consumables costs
Included or additional costs for supplies
Delivery and installation schedule
Negotiate free delivery, installation, and training
Sign lease contract and make any initial payments
Additional discounts are available on accessories and supplies
Factors to look at when buying copiers and MFPs:
Rent a Copier or MFP for a Short Term
Included in the price is delivery, installation and training of equipment
How to lease a copier or printer
Usage volume requirements and capacity
Renting is a good option if you need the equipment for only a short time period, like a few months or weeks. Monthly copier rentals with flexible terms are available.
Keep paper trays stocked and avoid overfilling
No commitment needed
Add capacity to a peak period
Upgrade your model during the term
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.