Important Lease Considerations
Follow recommended duty cycles and maintenance schedules
Clean scanning glass and rollers periodically
Request quotes from multiple providers
Provide supplemental capacity during a peak period
The shortest time between 1-3 months
Replace consumables such as toner and drums on a regular basis
Costs to upgrade or replace a system in the future
Short-Term Copier and MFP Rentals
Service and supplies bundled into rental fees
No long term commitment required
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Handle a special project or overflow workload
Important Lease Considerations
Contact lessor for maintenance, services, upgrades as needed
Minimize costs when needs are only short-term
SLA uptime guarantees - Ensure adequate response time and uptime
Ask about promotional pricing and financing options
Options for lease termination
Owning equipment can help you build equity in your business.
Depreciation of purchases can provide tax benefits
For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying. Each approach has pros and cons to consider based on factors like costs, equipment needs, usage levels, and long-term goals.
Choose the Right Business for Your Business
Higher ROI over the long term in high-usage environments
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying.
Reasons companies rent copiers or MFPs short-term:
The following are some of the benefits that you can get from buying a copier or printer:
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Lower upfront costs compared to purchasing
Key Differences Between Leasing and Buying
Important Factors When Buying Copiers
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Test equipment before purchasing.
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Purchase costs upfront - $200 to $20,000.
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions.
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Cost to upgrade or replace the system in the future
Avoid overfilling paper trays and keep them stocked.
Research top models and vendors in your price range
Considerations to make when purchasing a new multifunction printer or copier:
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.