Sign lease contract and make any initial payments
Additional discounts are available on accessories and supplies
Factors to look at when buying copiers and MFPs:
Rent a Copier or MFP for a Short Term
Included in the price is delivery, installation and training of equipment
Compare warranty details between makes and models
Renting a MFP or a copier for ten months is a good idea because:
Request quotes from at least two authorized dealers
Equipment delivery, installation, and training included
Upgrade options available during the term? What conditions apply?
Typical copier/MFP rental terms:
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.
Coverage for service and maintenance
Fill in a temporary equipment gap or a need for coverage
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
Select a model that meets your current and future printing and copying requirements.
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
Replace consumables like toner and drums regularly
Monthly Duty Cycle - Total recommended monthly print volume
Pages per Minute (PPM) is the measurement of print and copy speed.
Free delivery, installation and training can be negotiated
Supplies included or add-on costs
Get quotes from several providers
Lease structure can have tax benefits
Find the best models and sellers in your price range
Maintaining your leased/purchased copiers
Following a leasing process ensures you get the right equipment with the most favorable terms and pricing.
When problems occur, call for service immediately
Considerations to consider when buying a copier
Purchases with lower upfront costs
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
Maintenance/service costs over the term
Buy Copiers and Printers Directly
Security features: Authentication, encryption of data, and hard drive overwrite
Greater long-term ROI in high usage environments
Length of lease term - Typically 3-5 years; can be shorter or longer
The following are some of the benefits that you can get from leasing a copier/MFP:
Considerations when evaluating a copier/MFP lease:
Maintenance and supply costs
Take on a special project, or handle an overflow of work
Compare models before making a long-term purchase
Call for service promptly when problems arise
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.